Admin Officer (Masters Programme, West, 3 Months)

Undergraduate Academic Programme Operations

• Support student course registration matters and attends to students’ enquiries
• Support class scheduling, faculty coordination, student track selection interviews, Blackboard system, and student communications
• Administer special course registration (eg. UAEB workshops, Research Experience.)
• Process procurement and service requests through the Ariba system.
• Maintain accurate course registration records, timetable databases, documentation of non-teaching hours fall under FYP and Professional internship for reporting
• Support preparation of timetable updates, maintain accurate students’ database
• Coordinate logistics for mid-term tests, including venue arrangements and administrative support.
• Schedule lecture recordings and generate class and examination name lists.
• Assist in website maintenance or updates

Student Communication and Service Support

• Draft and send course registration-related communications, reminders, updates, and follow-up notes.
• Monitor and follow up with students requiring additional support, including those on academic warning, facing programme termination or withdrawal, or with special educational needs.
• Respond professionally to student and faculty enquiries and escalate complex matters when necessary.
• Support a positive student and faculty experience through timely and reliable administrative coordination.
• Support students’ course exemptions and 2nd major programmes enrolment and withdrawal
• Set up and manage online assignment submission drop boxes

Executive Support

• Provide administrative and personal assistant support to the Associate Chair (Academic), including calendar management, appointment scheduling, and meeting coordination.

Other Administrative Duties

• Support School-wide initiatives and special projects, such as summer programmes, orientation activities, and other ad hoc assignments as required.

Requirements

• Diploma qualification with relevant administrative experience.
• Preferably 2–5 years of experience in programme administration, student administration, academic operations, executive education, or related roles.
• Strong organisational and time management skills, with the ability to manage multiple priorities and deadlines.
• Meticulous, detail-oriented, and able to work independently.
• Excellent interpersonal and communication skills, both written and verbal.
• Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, and Microsoft Teams.

Location: Nanyang Avenue Working Hours: Mondays to Fridays Duration: 3 Months (with possibility of extension)

Salary: up to $3600/Month

EA License No.: 96C4864

Reg. No.: R22110485 (Shanice Lim Xin Ni)