Project Assistant (CEO Office)

Responsibilities

Facility related project:

• Raise Purchase Requisitions (PRs) and follow upon procurement matters.
• Coordinate with Finance on progressive claims and payment submissions.
• Maintain proper filing and document control, including hard-copy transmittals and scanned records.
• Coordinate security briefings and safety inductions for contractors and visitors.
• Ensure required documents, such as name lists, competency passes, Safety Data Sheets and method statements, are complete before submission.
• Monitor induction status and send confirmation notices.
• Assist with security administration, including T-pass applications and data entry.
• Attend daily site coordination meetings and compile contractor headcount information.
• Coordinate bi-weekly progress meetings, including invitations, room bookings, attendance and meeting minutes.

Investor relations / Annual Report:

• Support the preparation of the Annual Report, including drafting, proofreading and data entry.
• Assist with AGM logistics and coordination.
• Provide administrative and logistical support for Environmental Committee initiatives.
• Perform general administrative duties such as scanning, verification and records disposal.
• Perform any other tasks as may be assigned by the supervisor.
• Ensure compliance to relevant government regulations and company’s quality, safety, health and environmental (QSHE)policies, practices and procedures at all times.

Requirements

• Fresh graduates are welcome to apply.
• Experience in administration or document control is preferred.
• Proficient in Microsoft Office with good written and proofreading skills in English.
• Comfortable working in both office and outdoor/site environments.
• Comfortable interacting with contractors, consultants and site personnel.
• Able to work independently with minimal supervision and manage multiple tasks.
• Good organizational skills and attention to detail.
• A responsible team player with good communication and good organizational skills.