HR Specialist

Your tasks

We are looking for an HR Specialist to handle day-to-day HR operations, including recruitment, personnel administration, attendance and payroll inputs, social insurance and employee relations. The ideal candidate has 3 to 5 years of hands-on HR experience, good knowledge of labour law and social insurance regulations, and a helpful, service-minded approach to employees.

Recruitment & Onboarding

• Post job ads, screen CVs and arrange interviews with hiring managers.
• Conduct first-round interviews and reference checks.

• Prepare job offers and employment contracts.
• Run onboarding for new employees, including hiring documents, induction and introductions to departments.

Personnel Administration

• Keep complete personnel files and HR system records for all employees.
• Prepare HR letters and certificates, such as employment, salary and experience letters.

• Handle resignation and termination procedures, including exit interviews and clearance.

Attendance, Payroll & Social Insurance

• Track attendance, leave, overtime and absences, and prepare monthly payroll inputs.
• Review payroll calculations with the finance team before payment.

• Register employees with social insurance and handle the related forms and updates.
• Manage medical insurance enrolments and changes.

Employee Relations & Compliance

• Answer employee questions about policies, benefits and leave.
• Apply disciplinary procedures in line with company policy and Labor law.

• Make sure Labor law, Labor office and other government requirements are met.

Training & Performance

• Coordinate training programmers and keep training records up to date.
• Support the annual performance appraisal cycle, including forms, deadlines and follow-up.

• Help organize employee engagement activities and events.

HR Reporting

• Prepare monthly HR reports on headcount, turnover, absence and recruitment status.
• Keep HR policies and forms up to date.

Requirements

Education

• Bachelor’s degree in Business Administration, Commerce, Law or a related field.
• An HR diploma or certification (e.g. CIPD, PHRi or a PHRi) is a plus.

• 3 to 5 years of HR experience, preferably covering both recruitment and personnel or payroll.
• Hands-on experience with social insurance and labor office procedures.

Technical Skills

• Good knowledge of local Labor law and social insurance law.
• Experience with HR or payroll systems (e.g. SAP SuccessFactors, Oracle HCM, Odoo).

• Good Microsoft Excel skills, including formulas, lookups and pivot tables.
• Good written and spoken English.

Personal Skills

• Strong communication and interpersonal skills.
• Strict confidentiality when handling employee information.

• Organization and attention to detail.
• Fairness and professionalism with all employees.

• Ability to handle several tasks at the same time.