Store Supervisor

Job purpose

To organize and supervise the activities carried out in the lube stores, covering the receipt, issue, storage and stock control of all finished products, imported lubricants, specialty products and non-blendable products. Duties include supervising subordinates and organizing the required distribution of manpower and equipment, following up with suppliers to ensure that orders are received on time, inspecting the quantity of all deliveries and dealing with breakages or shortages, and organizing regular stock checks. To plan and supervise export activities of lube and grease stores to ensure smooth and timely receipt, storage and delivery of products to export customers. Prepares and maintains all documentation pertaining to ISO9001 quality assurance in lube stores. Ensures that the stores run smoothly and efficiently, materials are stored correctly, and that safety and housekeeping regulations are adhered to.

Job specific accountabilities

Supervises the duties carried out by subordinates within the lube stores finished product area, covering the receipt, storage and issuing of finished products.

Plans, organizes and supervises the daily activities related to receipts, storage and issue of various lube, grease, ADNOC Blue and specialty products for all local sales deliveries.

Follows up with all toll blending partners and shares priority updates and follows with logistics service provider for the product collection.

Conducts weekly meetings with all toll blending partners and discusses with team leader stores pertaining to product availability.

Follows up with the local sales outstanding orders and organizes the plan for deliveries by ensuring proper planning so that each expected delivery is prepared for in terms of manpower and equipment.

Coordinates with the domestic customer and distributor to facilitate the customer on deliveries.

Follows up with the retail team and makes sure that all stock transfer orders are fulfilled on time in order to avoid any out-of-stock situations.

Regularly organizes with the third party to make sure that all loading and offloading operations are carried out smoothly.

Organizes and oversees the daily distribution of manpower and allocates vehicles as per the day’s plan.

Organizes and oversees the unloading of consignments from containers and trucks and arranges for the correct storing of the goods with regards to temperature and shade.

Deals with any breakages or shortages in deliveries by preparing inspection notes detailing the problem. Organizes an insurance survey to be done and for the damage to be inspected, and provides copies of all relevant documentation to enable a claim to be made for the damage.

Supervises and oversees the weekly, fortnightly and monthly physical stock check of finished products.

Develops weekly delivery schedules for all local sales orders as per requirements and in coordination with domestic lube sales.

Assigns duties and directs all domestic dispatch staff in execution of daily receipt, storage, loading and delivery activities.

Organizes deliveries and after endorsement of the customer supports to close all the orders in the system.

Ensures storage and issue of various lube and grease products on first in first out (FIFO) basis.

Organizes stock of sales promotion items for domestic customers and ensures their delivery as per instructions from domestic sales department.

Ensures that materials preservation plan is properly implemented by subordinates for the storage and protection of all finished stock.

Organizes the return stocks of finished products from customers as per the approved ISO procedures.

Responsible for the arrangement of finished products in different types of trucks as per delivery plan.

Coordinates with third party warehouse for transfer of products as and when required to optimize the storage space at all warehouses.

Maintains cycle counts and arranges for repacking with the plant team.

Responsible for all contract services such as third party warehouse and logistics requirements for toll blending operations.

Responsible for stock replenishment at other company depots, i.e. Sharjah.

Responsible for coordination and distribution to all the marine sea ports for the new marine business.

Ensures housekeeping of lube stores in collaboration with outsourced service provider.

Inventory control and supply management

Monitors and controls stocks. Initiates and supervises monthly physical stock take of finished goods stocks and cross-checks against computerized store records. Develops and agrees with plant management and business support improved stock control procedures.

Ensures regular and timely replenishment of stocks of various lube and grease products in coordination with lubricant operation and toll blenders.

Monitors slow-moving inventory or non-moving inventory and follows up with sales team in order to deplete the stocks.

Collaborates and takes necessary action as a part of inventory stock taking.

Other

Responsible for coordinating with HSE, instructing and training dispatch foreman, store operators, forklift operators, labourers and ensuring that job is carried out in the safest way with the least risk possible.

Minimum qualification

Diploma in electrical, mechanical, chemical or any other relevant discipline or

High school certificate with 7 years of experience

Minimum experience, knowledge & skills

5 years of related experience with at least 2 years in supervisory level.

Good knowledge in inventory applications (MAXIMO, ORACLE, SAP etc.).

Good supervisory and delegation skills.

Good knowledge of written and spoken English and Arabic.

Revenues / budget

As per approved financial budget

Direct reports

As per organization chart

Indirect reports

As per organization chart